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Optional Payroll Services
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We offer a number of optional services that can be added to our Basic and
Advanced packages to enhance your payroll solution such as:
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Vacation, Sick, Personal Accrual Tracking
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Tracking benefit time for your employees is easy with our optional
PTO features. Simply provide us with your PTO policies and we will
apply the settings to calculate, track and report accrued, used, and
available time for your employees. Each plan can be configured to
accrue time according to company defined length-of-service tables.
Rates can be overridden when necessary, and employee balances can be
printed on their check stub so they can be kept informed of their
available balances.
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General Ledger Entry Report and Interface File
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Our General Ledger features can help ease a very labor-intensive portion
of your payroll record keeping by organizing your payroll liability and
expense amounts into summarized journal entries based on your chart of accounts.
Each G/L report can be configured to itemize all detail transactions produced by
the payroll process, or simply be summarized to display a single value for each
accounting category, or both. In addition, we can use this data to create a
special posting file complete with corresponding summary figures for each
journal account and formatted for import directly into your accounting application.
You can save time and improve accuracy by eliminating double data entry when you
interface your payroll and general ledger systems in this manner. And, as always,
we include a hard copy G/L report with each import file for balancing and reference.
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Third Party / Garnishment Check Preparation
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Using actual employee payroll deductions, our Third Party Check
Preparation system can generate an unlimited number third party
checks for items such as child support, garnishments, 401K, and
almost any other deduction-based amounts. These payments can be
generated as laser check or be direct deposited into the agency’s
account at your desired frequency. This feature helps eliminate
the need to process these payments manually through your payables
system. The checks are created on your payroll bank account or
any other account you proved and you will receive a complete check
register detailing each payment to assist you with reconciliation.
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New-Hire Reporting and Agency Filing
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Certain Federal and State legislation requires companies to report
specific information regarding newly hired employees. The Social
Security Administration uses this data to search for invalid or
mismatched names and social security numbers. It also helps these
agencies prevent fraudulent claims for unemployment and workers
compensation as well as enforce child support judgments. When you
use our new-hire reporting service, we automatically collect all
the required new-hire data and submit it electronically to the
appropriate entities. If a problem is found, you will be contacted
automatically so you can research the issue with your employee.
Avoid costly penalties and eliminate management compliance concerns
when you utilize this convenient service.
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EFT / Direct Deposits
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This convenient feature allows your company to offer direct deposit
service to your employees. Employees can have flat amounts, percentages,
the entire net check, or even special split amounts deposited directly
into their accounts. And in each case they can have an unlimited number
of deposit accounts at almost any number of banks. In many cases, this
can be a more secure and confidential option for your employees.
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Payroll Tax Filing and Deposits
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Our tax filing service completely removes the burden of all your employment
tax filing procedures. When you add full tax service and deposits to your
other payroll services, all these filings become our responsibility. We
collect the payroll tax liabilities from your bank account, complete each
federal, state and local tax deposit, and file all tax liability forms with
the appropriate taxing agency. And we prepare a complete set of duplicate
tax filing reports on a quarterly and annual basis and deliver them to you
for your records. This helps you save time, improve accuracy, reduce the
stress associated with completing the payroll process.
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Employee Self-Service
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By using Employee Self-Service our employees can have access to their
payroll check information directly from the web. This module allows
your employees to view their basic HR information over the web from
anywhere they have internet access. Employees have access to basic
master information, recurring earnings, payroll deductions, job and
positional data, time-off accrual, and much more. And, there are side
bars on each screen that can be used to display company information or
notices – which can be a simple and effective way to inform employees
of new company policies or organizational news.
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